Tuesday 22 May 2012

MODEL QUESTIONS FOR IPO & PM GRADE 1 EXAM POSTAL MANUAL VOLUME VI (PART III) Qn-1 to 25

POSTAL MANUAL VOLUME VI (PART III)
1.         BO daily account exchanged between
            a)         SO and HO                                       b)         BO  and HO
            c)         BO and SO                                        d)         Either B or C                         Ans:d(2)
2.         Whenever a voucher that is required in support of an entry in the daily account, is not received in the account office
a)                   The daily account bag should be returned to BO/SO
b)                   A not of the irregularity should be made in the error book
c)                    A remark should be written by the sub-account assistant on the daily account against the particulars of the missing.
d)                   Both the B & C                                                                                            Ans:d(4)
3.         BO sent to its account office
            a)         BO Slip                                              b)         SO Slip
            c)         SO daily account                             d)         BO daily account                 Ans:d
4.         Sub office sent to Branch office
            a)         BO Slip                                              b)         SO Slip
            c)         SO daily account                             d)         BO daily account                 Ans:d

5.         Sub office sent to HO
            a)         BO Slip                                              b)         SO Slip
            c)         SO daily account                             d)         BO daily account                 Ans:c
6.         Head office sent to SO
a)         BO Slip                                              b)         SO Slip
            c)         SO daily account                             d)         BO daily account                 Ans:b
7.         SO slip prepared in HO
            a)         Treasurer                                           b)         Head postmaster
            c)         Sub account assistant                    d)         None of these                       Ans:c
8.         SO slip prepared in
            a)         Single copy                                       b)         duplicate
            c)         Triplicate                                            d)         Quadruplicate                       Ans:b
9.         If the voucher is not submitted on the call, or no explanation is afforded by he Sub office or Brach offices concerned for withholding the voucher, the case should be
            a)         Closed                                               b)         Reported to Concerned Postmaster
            c)         Head of the circle                             d)         Divisional Supdt                  Ans:d
10.       If the item of account cannot be properly classified in the account office it should be
            a)         Taken UCR                                       b)         Taken UCP
            d)         A and b as the case may be           d)         None of these                       Ans:c(4)
11.       Mark the correct option
a)                 A cash office is a sub office which, in addition to performing the ordinary work of sub office
b)                 Those offices are made cash offices to other sub office
c)                  Ordinarily every SO situated at a treasury station will be required to act as cash office with the sanction of Suptd of Post office.
d)                 All the above                                                                                                 Ans:d(7)
12.       When an urgent demand for additional funds is received form a sub office, after the daily account bag for the office has been dispatched
a)                 An urgent demand will not be entertained in any case after bag dispatched
b)                 Remittance if possible should be dispatched through special carrier.
c)                  Where a second dispatch of mails is made, the remittance may be sent in a cash bag detailed in an extra SO slip and enclosed in an extra account bag.
d)                 Both the A and B 
e)                 None of these                                                                                               Ans:d(10)      
13.       How are sub post offices kept in funds?
            a)         By drawing from the treasury in the case of SO situated at treasury station
            b)         By remittances from another SO
            c)         By remittances from the HO
            d)         All the above                                                                                                 Ans:d(11)
14.       What arrangements exit for the disposal of surplus collection at SO?
            a)         By drawing to the treasury in the case of SO situated at treasury station
            b)         By remittances to another SO
            c)         By remittances to  the HO
            d)         All the above                                                                                                 Ans:d(12)
15.       Mark the correct option relating to SO Slip
a)                 SO slip prepared in form Pa 3 by HO to each of its SO in every day enclosed in the account bag
b)                 Amount with details, of cash (including stamps) sent to the SO
c)                  The balance of list of daily account received from the SO and accounted for in the HO.
d)                 Particulars of documents and ser No and value of Postal order, sent to SO
e)                 All the above                                                                                                 Ans:e(18)
16.       An account bag from the SO to HO contain
a)                 The SO daily A/c, MO issue journal, MO paid list.
b)                 List of SB transactions/List of SB documents
c)                  Memo of IPO, Certificate, issued and discharged
d)                 A rolls, daily list of PLI premia collected and paid
e)                 All the above                                                                                                 Ans:e
           (Prepared by AB Kantharaja, Mobile 08969822340, http://abkantharaja.blogspto.in )
17.       An account bag from the  Head Office to Sub office contain
a)                 The SO slip,
b)                 A cash bag containing cash including postage stamps
c)                  IPO, Saving certificate, for sales
d)                 SB Slip (SB 27), BO daily account after check, Blank MO forms for sale
e)                 All the above                                                                                                 Ans:e
18.       Ordinarily cash in excess of Rs __________ should be enclosed in a cash bag
            a)         500                                                     b)         1000
            c)         5000                                                   d)         250                                         Ans:d(23)
19.       When a remittance is made to a SO through a special carrier, in which document a remark should be written for the information of SPM as to how the money was sent
            a)         In SO daily account                         b)         In SO Slip
            c)         In HO summary                                d)         In treasurer cash book        Ans:b(23)
20.       In sub offices cash received through special carrier a receipt for the sum should be given
            a)         In SO daily account                         b)         In treasurer cash book
            c)         Carrier’s book or dairy                     d)         Any one of the above          Ans:c(23)      
21.       On return of the carrier to the HO ________ should be examine the dairy or book of the carrier to see that a receipt for the remittance has been obtained by him and initial it with date in token of having carried out the examination.
            a)         Head Postmaster                             b)         Sub account assistant
            c)         Treasurer                                           d)         Any senior of the branch    Ans:c(23)
22.       When no cash bags are enclosed, the account bags will be closed and sealed by
            a)         Treasure                                            b)         Postmaster
            c)         Sub account assistant                    d)         Mail clerk                               Ans:c
23.       When any remittance of cash/stamp  are enclosed, the account bag
a)                 The treasurer should then enclose the cash/ in the cash bag in the presence of the Sub account assistant and close and seal it also in the presence of the sub account assistant.
b)                 The sub account assistant count the cash/stamp and closed by himself
c)                  The cash bag will be closed in presence of Postmaster
d)                 None of these                                                                                               Ans:a(27)
24.       Mark the correct option relating to SO daily account.
a)                 The SO daily account is prepared by the sub postmaster himself
b)                 The sub postmaster is responsible for it correctness
c)                  The SO daily account may be prepared by SB PA
d)                 SB assistant is also responsible for it correctness                                 Ans:a
25.       Reasons for holding cash balances in excess of the prescribed maximum an below prescribed minimum and the reasons for holding stamps balances excess  should be recorded in
            a)         Postmaster daily dairy                    
            b)         Rough daily account
            c)         Daily account cash excess column
            d)         Remarks column of daily account                                                                        Ans:d
 
(Prepared by AB Kantharaja, Mobile 08969822340

DISCUSSION WITH SECRETARY, DEPARTMENT OF POSTS – GIST


Secretary, Department of Posts, Mrs. Manjula Prashar held discussions with the leaders of NFPE and FNPO on 21.05.2012. Ms. Yasodhara Menon, Member (Personnel), Sri. Salim Haque, DDG (P), Sri. V. P. Singh, DDG (Estt) and Sri. Subhash Chander, Director (SR) were also present. The staff side was represented by Com. M. Krishnan, Secretary General NFPE, Sri. T. N. Rahate, President, FNPO, Com. K. V. Sridharan, General Secretary, P3 & Leader, Staff Side Departmental Council JCM, Com. Giriraj Singh, General Secretary, R3 & Secretary, Staff Side, Com. Iswar Singh Dabas, General Secretary, P4, Com. Pranab Bhattacharjee, General Secretary, Admin. Union, Com. T. Satyanarayana, General Secretary, AIPAEA, Sri. H. N. Siddiqui, General Secretary, R4 (FNPO). Item wise discussion was held and following decisions arrived at.


1.  Separate orders communicating the decision that no mail office will be closed for next three years and no dislocations of staff to places outside headquarters.
        Instructions issued vide letter no. 28-8/2011-D dated 14.05.2012  (copy already given). Staff side pointed out that the meeting with Member (Operations) to discuss the issues arising out of implementation of L1, L2 has not been taken place, inspite of the clear orders given by Secretary, Posts. It is assured that the meeting with Member (O) will be arranged on 29.05.2012 after noon.

2.  Orders communicating the decision about no closure/merger of post offices if no simultaneous relocation is possible.
        Instructions issued vide letter No. 40-6/2011-Plg (Pt)f dated 21.02.2012. Copy of the orders will be supplied to the staff side.

3.  Revision of wages to Casual labourers and absorption
        At present, the draft memo placed to the Postal service Board is at the approval stage. It may require two more weeks after outcome of the decision of the Postal Services Board on the issues of revision of wages and absorption.

4.     Revised recruitment Rules for Group D and Postmen as agreed upon and syllabus for Group D examination.
        Clearance from DOP&T has already been received. Files bearing NOs            37 - 33 / 2009 - SPB - I concerned with the subject matter is already under submission to Ministry of Law for vetting the draft for amendment in Recruitment Rules of Postmen/MTS. On Receipt of the same from M.O Law, the RRs will be sent to Government press for necessary Gazette notification. Action for filling up the vacancies of Postmen and MTS for the year 2011 and 2012 will be taken after that.

5.         Revision of cash handling norms to GDS and ensuring no reduction of TRCA under any circumstances and enhancing the Bonus ceiling to 3500/- and revise the cash allowance to BPM-at the rate of Rs. 50/- per trip instead of a month.
        Protection of allowance (TRCA) and cash handling - order will be issued shortly as assured by the Minister of States, Communications. Regarding the enhancing of Bonus ceiling to Rs. 3500/- a proposal has been submitted to Ministry of Finance, Department of Expenditure for approval on 22.03.2011.

        Regarding the issue of cash allowance to GDS for remittance of cash, the case is under process.
6.         Orders revising the instructions liberalizing the powers to the Divisional heads instead of Circle heads in case of tenure posting to C and B class offices.
        Orders under issue.

7.         Reiteration of the earlier instructions on the grant of special pay to unqualified Accountants & counting of Special allowance for pay fixation without filing SLP against Bangalore High Court Judgement.
        Regarding unqualified Accountants special allowance orders are under issue. Regarding counting of special allowance for pay fixation CPMG Karnataka Circle has been asked to file SLP, in the Apex Court on the advise of the Ministry of Finance, Department of Expenditure.

8.         Circulation of clarification given to Punjab Circle to the remaining circles also in respect of protection of pay of defunct PO & RMS Accountants.
        Integrated Finance wing has sought some further inputs on the issue and action is being taken thereon.

9.     Orders on forcible allotment of staff quarters to the town SOs Sub Postmasters as post attached quarters.
        Instructions issued vide memo no. 18-9/2010-Bldg dtd. 10.05.2012.

10.   Non supply of balance statement of NPS to the officials as on 31.03.2011
        The statement of transactions (SOTs) of the subscribers of Central Govt. for the period 1.4.10 to 30.06.2011 have already been dispatched to the subscribers in the format approved by PFRDA by NSDL Mumbai vide letter dated 19.9.11. All the Directors of Accounts (Postal) have been informed about the dispatch of SOT vide letter No. 6-5/PA Book-I/NPS Procedure/2011-12/1960-89 dated 018.11.11.
       
        The staff side reported that the required balance statement is still not circulated to the concerned. It is assured that this aspect will be examined and further action will be taken.

11.   Enhancement of Financial powers of LSG, HSG II and HSG-I
        This is under examination.

12.   Enhancing the honorarium for invigilators engaged in departmental examinations.
        Orders issued vide No. A.34020/17/2008-De dated 26.04.2012.

13.   Allowing physically handicapped officials for appearing IPO Examinations.
        Under active consideration in consultation with Ministry of Social Justice and Empowerment.

14.   Orders on drawal of cash handling allowance to Treasurers, Accountants irrespective of their position in the MACP.
        A reference has been made to the DOPT in this regard. The argument of the staff side that it should be decided in the department itself will be considered and decided shortly.

15.   Finalisation of the cadre Review proposals:
        It is assured that the proposals of the committee will be finalised before 30.06.2012. The next sitting of the committee will be held on 29.05.2012 forenoon.


16.   Payment of incentive instead of honorarium for attending the PLI/RPLI work at Divisional offices after decentralization.
        Case has already been processed and is in pipeline.

17.   Orders for repatriation of officials deputed for PLI/RPLI work to CO/RO to their home divisions
        All officials deputed for PLI/RPLI work to RO/CO from Divisional have been asked to be repatriated vide letter No. 30-1/2010/LI dated 27.01.2012.

18.   Allowing Postmaster cadre officials to appear for IPO/PSS Group B examination.
        The proposal has been examined and as observed, it does not fall in line with the existing instructions as these are two different streams and the postmaster cadre Recruitment Rules clearly says that these officials will not have any claim in the promotional channel of General  line officials. The staff side insisted that postmaster cadre officials should not be deprived of the promotional chances of their counterpart in the general line against IPO/PSS Group B posts. Further they demanded that 100% of Senior Postmasters Posts should be reserved for the Postmasters cadre alone. It was agreed to have a relook into the entire issue.

19.   Orders permitting postmaster cadre officials to officiate in HSG-I vacancies.
        The matter has been examined. Not found feasible as per Recruitment Rules. On insistence of the staff side it is agreed to have a relook in to the matter.

20.   DO letter from Member (P) to all Circles heads to fill up all posts of Sorting Postmen, Mail overseers, cash overseer and Head Postmen
        Orders issued vide No. 37-4/2012-SPB-I dated 19.04.2012

21.   Allowing MTS to decline promotion to postmen cadre under seniority quota without loosing MACP promotion.
        Orders will be issued shortly.

22.   Reiteration of the instructions for rotational transfer for SBCO staff by notifying clusture of divisions.
        Orders issued vide No. 141-91/2012-SPB-II dated 02.04.2012

23.   Issue instructions to all for ensuring filling up of all sanctioned LR Posts.
        Orders will be issued shortly.

24.   Prompt grant of child care leave – Issue instructions
        Instructions reiterated vide letter No. 51-3/2011-SPB-II dated 10.05.2012.

25.   Clarifications to be issued on MACP as agreed upon on the following.
        (i) MACP will not be deferred on the ground of contemplated disciplinary/Vigilence proceedings.
        Orders under issue.

        (ii) Instructions on review of ACRs/APArs by Scrutiny committee.
        Orders issued to complete the process before 30.06.2012, if not already done vide memo No. 4-7/(MACP)/2009-PCC (Part) Dt. 15.05.2012.
        (iii) Recovery orders by DA(P) in the matter of pay fixation of MACP in case of MTS.
               This will be sorted out early.
           
        (iv) Cases relating to declining promotion prior to the issue of MACP orders (Prior to 2009)
               Orders under issue.

26.   Issuing clear instructions to all Chief PMGs that in the city areas where RO/Cos are situated decentralization of RPLI/PLI should not be done to city postal divisions, instead the work will be done by RO/CO staff as done before.
        Agreed to issue detailed instructions to all Chief PMGs/PMGs in additional to the instructions already issued on 27.01.2012.

27.   Issue orders on the terms finalized by the Postmen Committee and also follow up action on the certain items to be referred to work study unit.
        The recommendations of the committee are under process. Orders will be issued on all the agreed items.

28.   Cadre restructuring and settlement of Group – D and sorter issue relating to Postal Accounts.
        Cadre restructuring proposal sent to Integrated Finance wing for their concurrence is at present with Postal Estt Branch. It is assured to expedite case.

        Group D & Sorter anomaly: The information has been called for from all circle postal accounts offices. On receipt of the same the case will be examined further.

29.   Follow up action on Civil Wing issues.
        The R/Rules are presently pending with M/o Law & Justice.  Will be notified immediately after it is cleared and further action will be taken.

30    Examination of CRC & EPF norms
            Logistics Posts: Committee formed to work out the handling norms of Logistics Post has submitted its report. In view of observation of IFA(BD), DDG(Estt) has been addressed to provide extant provision for formulation of handling norms for new/existing service so that recommendations of committee can be further examined.  Reply is awaited from DDG(Estt).
            EPP: a Committee has been formed to work out the handling norms for EPP.  The Committee has carried out preliminary exercise in its first meeting.  Recommendations of the meeting are awaited.

The staff side raised the following issues also and position is explained as under:

(i)        PA/SA Recruitment for 2011 and 2012- Orders issued. Time line will be fixed for calling for applications, examination etc.
(ii)      Postmen, MTS posts filling – orders will be issued alter notifying the revised recruitment rules removing 25% outside recruitment in Postmen cadre and related changes in MTS RRS.
(iii)    System administrators TA case – will be reexamined, Staff side may submit a detailed note.
(iv)     HSG-I Recruitment Rules – Pursuing vigorously with DOPT, UPSC etc. It is in the final stage.
(v)       Station tenure orders of Group – C employees – Clarificatory orders are under issue.
(vi)     Revision of OTA rates – case already taken up with Finance Ministry Staff Side is requested to submit fresh proposals.
(vii)   JCM standing committee minutes – Copy of Action Taken report supplied to staff side.
Subjects will be called for the next periodical meeting.

Source : www.aipeup3chq.com/

FIRSTS IN POSTAL HISTORY

  • First Indian Post Office in Antartica – Maitri (Dakshin Gangothri) (under Goa Postal Division) 

  • First PIN Number - PIN 110001 (Parliament Street HO) 

  • First Nehru Stamp issued in the year– 1964 

  • First Communication Minister of Independent India- Rafi Ahmed Kidwai 

  • First matrimony website in India, have a tie up with Indiapost – Bharath Matrimony.com 

  • First diamond shaped stamp issued by – Nova Scotia in 1851 

  • First triangular shaped stamp issued by - Cape Good Hope in 1853 

  • First polygonal shaped stamp issued by – Britain in 1847 

  • First Oval shaped stamp issued by – Bhor (an Indian state in 1879) 

  • First Postal stamp in the world - Penny Black issued on 6th May 1840 

  • First Indian Postage stamp - Scinde Dawk (issued in 1852) 

  • First Kerala Personality depicted in Indian Postage stamps - Sri Narayana Guru 

  • First Kerala Personality who twice was depicted in Indian Postage Stamps - V K Krishna Menon 

  • First country issued New Year greeting cards through Postal Service - China 

  • First country issued postal stamps emitting jasmine fragrance - Thailand 

  • First country issued postal stamps emitting chocolate odour - Switzerland 

  • First personality in whose name the first commemorative stamp was issued while he was alive - Dr. Rajendra Prasad

  • First Indian Personality who was depicted in foreign stamps - Mahatma Gandhi

  • First Children's day stamps issued on: 14th November 1957

  • First Air Mail Service in the world took place: between Allahabad and Naini in India (1911)

  • First bicolour postage stamp issued in the world - Queen Victoria (October 1854) issued in India

  • First tricolour postal stamp issued in the world - Basel Dove (01.07.1845) issued in Switzerland

  • First Pictorial stamp in India - Purana Quilla (1931)

  • First Indian state having Post Offices in all villages - Kerala

  • First Postage stamp in Independent India issued on - 21.11.1947

  • First postal 'date stamp' in the world devised by - Colonel Henry Bishop (Postmaster General Britain)

  • First Cine Actress portrayed on Indian Postage stamps - Nargis Dutt

  • First women dancer portrayed on Indian Postage Stamps - Rukmini Devi

  • First communication minister of Independent India - Rafi Ahmed Kidwai

  • First commemorative stamp issued by - Romania

  • India's first General Post office- Calcutta GPO (1774)

  • First Philatelic exhibition in India conducted on - 1899 December

  • First Nehru Stamps issued on - 1964 


    Courtesy : http://manooss.blogspot.in/ & http://sapost.blogspot.in/
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