CBS Business Continuity Plan(BCP) DOCUMENTS

CBSBusiness Continuity Plan(BCP) DOCUMENTS

Ø              

            What is BCP?

BCP is an alternative to accept some transactions from the customers when Finacle Application will not be accessible in all CBS Post Offices. 

Ø                 When BCP is to be invoked?

BCP will be invoked through an order issued by F.S. Division of Postal Directorate to CEPT Team to enable special BCP Menus.

Ø                  

               LIST OF transactions which can be accepted during BCP

    Following type of transactions can be accepted during BCP:-

    (1)   Deposits in Savings Account.

    (2)   Deposits in RD Account opened and operated directly (not through MPKBY Agents)

    (3)   Deposits in PPF Accounts.

Ø    Procedure for accepting transactions during BCP:-

¨      When mail is received from CEPT Team/Circle SPOC regarding use of BCP, deposit transactions by cash are to be accepted in Savings Accounts, RD Accounts (other than opened by MPKBY Agents) and PPF Accounts standing in the same post office (no Intersol transaction).

¨      On the Deposit Form (Pay-in-Slip), customer should be asked to write his/her mobile number or landline Number and last balance.

¨      While accepting cash, no entry should be made in Passbook but counterfoil of Deposit Form should be given to customer duly date stamped and signed by PA.

¨      Account number and amount deposited should be entered in Excel Format attached with this mail and also given in below.

¨      In the Excel sheet, scheme can be selected either as SB or Rd or PPF. After completion of data entry of transactions, print out of the excel file should be taken.

¨      When Finacle Access is restored or counter hours are over, click on “Generate File” in the excel format.

¨      It will create a .txt file showing scheme type i.e SB or RD or PPF, date in DDMMYY format and total amount of transactions in D/.  

¨      After this step, while browsing in the relevant menu, this file should be uploaded in the relevant menu as shown in the below screen shots.  It is to ensured that only that day's file is uploaded by confirming date and total amount from the file name.

¨      Supervisor has to verify these transactions by using menu HTV.

¨      After verification, these transactions would appear in relevant LOT and consolidation.

¨      Report of success and rejected records can be seen from reports in HPR. If any transaction is rejected during upload, Deposit Slip of that transaction should be kept separately and customer should be contacted over phone (phone number written on the deposit slip).

¨      Cash of these transactions should be kept out of account alongwith vouchers.

¨      As and when customer comes, corrections should be got done in the Deposit Slip and transaction along with cash should be accounted for in Finacle.

SB CASH - Bulk Transaction Upload

1.    SB Bulk UPLOAD PROCEDURES

Sl.no.	Procedure	Remarks
1	For uploading the account numbers and amount deposited, a .txt file is to be created. For this purpose, data has to be entered in a template of an excel file (sample given in the next column) for creating the txt file in required format. In the Excel sheet, do the following as shown below ( screenshots included) 1.       Select the Type as “SB” from the list. 2.       Column1 is for account numbers, column 2 for Transaction Amount. 3.       After Clicking on Generate File, the generated file name will be SB<Generated_Date>_<Sum_of_TranAmount>.TXT	Template file :
2	The Bulk data (.txt file) upload can be done through CSBTM menu. In CSBTM menu using browse button select the txt file made in the above step. Then click on Upload. The reports of success or failure will be shown in HPR menu. Screenshot 1 : CSBTM menu details page
	Screenshot 2 :Click on Browse and Select the text file from D/. Screenshot 3 :Click on Upload Screenshot 4 :CSBTM result page Screenshot  5:HPR-success and failure reports generated

RD CASH - Bulk Transaction Upload

2.    RD Bulk UPLOAD PROCEDURES

Sl.no.	Procedure	Remarks
1	For uploading the account numbers and amount deposited, a .txt file is to be created. For this purpose, data has to be entered in a template of an excel file (sample given in the next column) for creating the txt file in required format. In the Excel sheet, do the following as shown below ( screenshots included) 1.       Select the Type as “RD” from the list. 2.       Column1 is for account numbers, column 2 for Transaction Amount. 3.       After Clicking on Generate File, the generated file name will be RD<Generated_Date>_<Sum_of_TranAmount>.TXT	Template file :
2	The Bulk cash upload can be done through CBTM menu. In CBTM menu using browse button select the txt file made in the step. Then click on Upload. The reports will be shown in HPR menu. Screenshot 1, 2 :CBTM menu details page, clicked on browse button to select the TXT file to upload. Screenshot 3: CBTM menu result page. Screenshot 4 : HPR menu –  reports generated by CBTM upload.

PPF CASH - Bulk Transaction Upload

4.    PPF Bulk UPLOAD PROCEDURES

Sl.no.	Procedure	Remarks
1	For uploading the account numbers and amount deposited, a .txt file is to be created. For this purpose, data has to be entered in a template of an excel file (sample given in the next column) for creating the txt file in required format. In the Excel sheet, do the following as shown below ( screenshots included) 5.       Select the Type as “PPF” from the list. 6.       Column1 is for account numbers, column 2 for Transaction Amount. 7.       After Clicking on Generate File, the generated file name will be PPF<Generated_Date>_<Sum_of_TranAmount>.TXT	Template file :
2	The Bulk cash upload can be done through CPBTM menu. In CPBTM menu using browse button select the txt file made in the step. Then click on Upload. The reports will be shown in HPR menu. Screenshot 1 : CPBTM menu details page Screenshot 2 : CPBTM menu result page Screenshot 3 : HPR menu –  reports generated by CPBTM upload.

Download

CLICK HERE TO VIEW THE BCP DOCUMENT

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(RD AGENT) MPBKY BCP NEW XLS FILE FOR SCHEDULE DEPOSIT IN CBS OFFICE DURING NON FUNCTION OF AGENT PORTAL

Step First:

Step Second:

Use XLS File For Download=>>        DOWNLOAD FILE

Step Third:

After that save the file whatever file is generated rename TXT as txt (Small caps) so that naming is done as "

Example Correct renaming: RD31102015_104360_00.txt

Detail Information of Procedure

Stepwise guide to Generate File:=>>>>  Download file

                                           

Click on RD in the dropdown list in A/C Numbers Type.

Write A/C numbers in the left column and amount to be deposited in the Right Column. Please ensure that the Account Type Selected is RD.

After making Entries of All Accounts and the amount to be deposited Click on the Generate File button.

           (Please Ensure that No RD A/C’s with default fee or Rebate are not entered in this Excel sheet.)

Click on Generate file. A text document will be generated on Desktop.

The generated file will be named in the following format. RD<Generated_Date>_<Sum_of_TranAmount>.TXT

Upload the File.

If the system shows the following error.

“Cannot run the macro BCP Excelsheet RD.sheet1.book The macro may not be available in the workbook  or all macros may be disabled for this ”

Click on Options and Enable this content Button

    

How to Upload

The Bulk cash upload can be done through CBTM menu. In CBTM menu using browse button select the txt file made in the step. Then click on Upload. The reports will be shown in HPR menu.

Screenshot 1, 2 :CBTM menu details page, clicked on browse button to select the TXT file to upload.

Screenshot 3: CBTM menu result page.

Screenshot 4 : HPR menu –  reports generated by CBTM upload.

If there is any wrong account number added or account number having default fee or rebate is entered in Excel, these accounts will be listed in the Failure Report. User has to see success report first and tally with the excel. If all entries are tallied, there is no need to see Failure report. If there is difference, please see failure report and tell agent that these account cannot be accepted through Excel.

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SB Order 13/2015: Regarding deduction of TDS on Interest of TD and RD

Deduction of TDS under section 194A of income Tax Act 1961 (Amended by Finance Act 2015)

This office has received a reference from a customer through email mentioning that income Tax Commissioner Mumbai has writter a letter on 8.9.2015 to Postmaster General GPO Mumbai for implementing the amendments applicable from 1.6.2015 in section 194A of Income Tax Act 1961 through Financial Act2015 under which Postmasters have to deduct TDS of Agreegate interest payment on Time Deposits including Recurring deposits.

Download Original Order Copy of SB Order 13/2015

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Finacle / Mccamish receipt Printing in Dot matrix Printers - Suggestion reg.

Finacle  and Mccamish receipts printing can be done in Dot matrix Printer itself in legible, readable way by changing the settings as below:

Open the PDF document to Print 

--Go to File

--Print

--Properties

-- Advanced

-- Below Paper Quality, Graphic appears and 120x72 dots per inch stands selected defaultedly. If you click on 120X72, a combo box will appear. From the drop-down, select 240X216 dots per inch.

--Give Ok.

--Ok.

--Print.

         I am doing in the above manner and printing reports in Finacle and Mccamish. Its a humble suggestion for our colleagues suffering without Laser printers. I faced hardship without laser printer and then tried and found it by trial and error method. I would like to inform you so that you will let our colleagues know. 

Thanks to 

K. Radha, SPM,
Srirangam West S.O.
Trichy-620006.
ph: 9486311338.

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Circulation of Standard formats for appointment letter and performance appraisal for probation/confirmation of PAs/SAs (DR)

To view Department of Posts Letter No.37-47/2010-SPB-I dated 15-10-2015 please Click Here.

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SOLUTION TO ACCESS AGENT PORTAL IN DOP FINACLE....

The agent users have to clear the browser cache and then try to login. Please ask agents to follow the steps below to clear the cached temp files.

1. Click on Windows and R button together.
2. In the Run window, type %temp% and press enter.
3. The temp folder will be opened. Delete all the files in this folder.
4. Remove any saved favorite link as well from the browser.
5. Post this, user can access the url https://dopagent.indiapost.gov.in

Agent Portal Web Portal : https://dopagent.indiapost.gov.in

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List of Authorities empowered to issue caste/community certificates- Information on the complete list-reg.

Source : http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02adm/36028-1-2014-Estt-Res.pdf

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Seventh Pay Commission Likely To Allow Work From Home For Disabled, Women Employees

New Delhi: Seventh pay commission is likely to ask the government to consider allowing disabled and women central government employees to work from home.

The commission may recommend government to ask Information and Technology department, whether it is possible to have systems in place for monitoring and supervising work being done remotely by disabled and women central government employees .

“Allowing disabled and women central government employees a choice in where and how they work can increase employee loyalty and job satisfaction, and the government needs to apply it for a big win to boost their confidence, which will also give the productivity,” said a pay panel official.

The studies revealed those disabled and women employees who have the option of working outside of the office also reported somewhat lower levels of stress and exhaustion. And studies have suggested that employees tend to get higher performance evaluations.

Allowing employees to work away from a government office means increased opportunities for those women and those persons with disabilities. It can also help the environment, as the employees are able to eliminate lengthy commutes.

The work from home filtered into jobs that have little to no stress and minimal travel.

At present, the strength of disabled employees in the total workforce of the central government is 9,339, which constitutes 0.3 per cent of the total staff strength of 29.59 lakh, according to an RTI reply to The Indian Express from the Department of Personnel and Training (DoPT).

Women employment under central government has been estimated to the tune of 3.37 lakh, which is 10.93 percent of the total regular central government employment, according to census of central government employees as on March 31, 2011.

“We are looking at whether it is technologically possible to allow disabled and women employees for working from home,” said the official.

“A need was felt to provide work from home facility to persons with disabilities and women to enable them to effectively discharge their duties.,” he added.

The government constitutes the Pay Commission almost every 10 years to revise the pay scale of its employees and often states also implement the panel’s recommendations after some modifications.

Headed by Justice Ashok Kumar Mathur, the four-member Commission was appointed in February 2014 and the commission will hand over its recommendations to government within December 31, 2015.

As part of the exercise, the current Pay Commission holds discussions with various stakeholders, including organisations, federations, groups representing civil employees as well as defence services.

The Sixth Pay Commission was implemented with effect from January 1, 2006, the fifth from January 1, 1996 and the fourth from January 1, 1986. The Seventh Pay Commission will be implemented with effect from January 1, 2016.

source : http://www.tkbsen.in/

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Discontinuation of interview for Junior Level Posts in the Government

Discontinuation of interview for Junior Level Posts in the Government

Immediate

F. No.39020/09/2015-Estt(B)

Government of India

Ministry of Personnel, Public Grievances and Pensions

(Department of Personnel & Training)

New Delhi, the 27th October, 2015

To

The Chief Secretaries of all the State Governments/Administrators of the Union Territories.

(As per list attached).

Subject: One day workshop scheduled for 29.10.2015 at Civil Services Officers Institute (CSOI), New Delhi, to be conducted for the Principal Secretaries of GAD of States/UTs, in connection with discontinuation of interview for Junior Level Posts in the Government

Madam/Sir,

In continuation of this Department’s letters of even number dated 20.10.2015 and 23.10.2015 on the above subject, it is informed that due to unavoidable administrative reasons the One day workshop scheduled to be conducted on 29.10.2015 at Civil Services Officers Institute (CSOI), New Delhi, for the Principal Secretaries of GAD of States/UTs, in connection with discontinuation of interview for Junior Level Posts in the Government, has been postponed to 16.11.2015.

2. It is also informed that the venue for the Workshop i.e. CSOI, New Delhi, will remain same.

3. You are therefore requested to kindly depute the concerned officer to participate the Workshop. As requested earlier, the details of the Officer being deputed may be sent to this Department, on the following e-mail:

Jssv1-dopt@nic.in

4. Inconvenience caused is regretted.

Yours faithfully,

(Dr.Devesh Chaturvedi)

Joint Secretary to the Govt. of India

Authority: www.persmin.gov.in

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