Total CBS Ver 1.0/01.03.2012 (Sanchay Version)

Dear All

 

This is w.r.t. launch of the new tool "TOTALCBS" (Sanchay Version).  Throgh this tool you can compare HO Sanchay Balance & SO Sanchay Balance & generate discrepency report .  This tool is useful for those where V2 SBCO is not in use or where V2 SBCO is not updated.  This will also help the inspecting authorities/CBS Team/HO to check the correctness of the balances maintained at HO & SO.  As this years interest statement is fast approching this tool is released.  Kindly use the software and give your valuable feedbacks.

 

Thank you All

 

Muralidhar Y.R

Instructor WCTC Mysore - 20

SA, Mysore HPO

cbstotal@gmail.com

 

Total CBS Ver 1.0/01.03.2012 (Sanchay Version)

Total CBS  

(HO Sanchay & SO Sanchay Balance Comparition Tool)

 

1. This Software aims at Total Soultions for CBS Reconciliation Work

2. Through this software Discrepency list can be generated at Head Office itself by obtaining Last Balance Report file (DAT files) from SO through e-Mails. By this,  physical movement of CBS Team members can avoided to the extent posible.  This reduces finacial incurrence in form of TA/DA.

  

3. Head office can have a check on SO balance whenever desired.  HO can save lot of man power and time by concentrate only on discrepent a/c.  

4. This software compares the HO Sanchay Balance & SO Sanchay Balance

5. This software will not calculate any Closing Balance.  It uses the Last Balance Report of SOSB Sanchay & SO Online Sanchay Post.

  

6. This software will generate discrepency list as on a "Given Date"

   

7. Update all the patches in Sanchay software before generation of Last Balance Report.  Last Balance report file (SB.DAT/RD.DAT/MIS.DAT etc) will be usually stored at sub folder path "SP5\OT" if generated  through Online option, or  at "SP5\DE\RD" etc if generated using Data Entry Modules or at "SP5\SOSB" if generated using SOSB Module or at "SP5\SD\SB" ETC if generated using SOSB Data entry Module

   

8. This software treats "Non Listed Sanchay A/cs in Last Balance Report" as discrepency.  As such kindly give importance for "View Excluded A/cs" option in "Last Balance Report" and take corrective steps to include "Live A/cs" into the list.

   

9. At the end of the discrepency report a summary will be generated. The total number of a/cs in summary is "sum of HO Sanchay Live A/cs and Number of SO Sanchay A/cs in excess of HO Sanchay a/cs" as this software compares HO Sanchay Balance to SO Sanchay Balance and also SO Sanchay Balance to HO Sanchay Balance.

   

10. Excess of Sanchay a/c  Accounts are mainly because of

    a. non marking of Closed or Transfer remarks

    b. No entry in common index a/cs

    c. Non effecting of inward transfers either in HO or SO

    d. Listing of accounts having Zero Balance.

   

11. It is possible with this software to tally the Amount and also number of accounts at HO & SO.

  

12. At most care is taken before release of this software.  However if any drawbacks are found in the software please give your feed backs through any of the contact details provided in next window.

Note :  Download the tool from http://www.cbstotal.blogspot.com

Extract the files to any location.  Create a shortcut for the Totalcbs.exe on the desktop

User guidence :

1. Generate last balance report for the required category for the range of account number and the date as on which you want discrepency report. A .dat file will be created.

2. Get the .DAT file from the sub office generating the last balance report for the same category and for the same account range and the date.

3. In the fetch data menu first show the path of HO Sanchay DAT file and then show the path of SO Sanchay DAT file

4. Process the file

5. Get the discrepency report.

Those who are already using CBSTOTAL Tool (V2 Version) can download and extract the file to any location and copy only Totalcbs.exe & Tothelp.hlp file to CBSTOTAL folder and create a short-cut for the Totalcbs.exe on the desktop.

   

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    ALL THE USERS OF THIS SOFTWARE ARE REQUESTED TO REGISTER THEIR E-MAIL IDs WITH THIS SOFTWARE'S E-MAIL ID   cbstotal@gmail.com FURTHER QUERIES/ENHANCEMENTS/UPDATIONS WILL BE DIRECTLY DELIVERED ONLY TO REGISTERED E-MAIL IDs.  AS SUCH REGISTER YOUR E-MAIL IDs WITHOUT FAIL.

   

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                                             T H A N K   Y O U

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