C CLASS POST OFFICE WORK FLOW-A TUTORIAL

C CLASS POST OFFICE WORK FLOW-A TUTORIAL

 

As all we know about the modernization of Post Offices are in its way and in relation to this Computerization of Post Offices have been started. Computerization of all Departmental Post Offices were completed in Tiruvalla Postal Division recently. The Sub Postmasters those who are working in C class offices got confused by the Meghdooth Packages. In C class offices also they have to be worked as like as a Head PO/ A Or B class offices.

Until a new version of meghdooth packages were develop Follow these steps and we are sure you can rush your home as early. Before going to the steps please Keep your Counter Cash In three Boxes .

In the First Box -- Yesterdays Closing Cash

Second Box -- Point Of Sale Revenue
Third Box -- Savings Bank Collection

Step 1: Run Emo Client

It can can be seen in Start Menu

Step 2: Day Begin all Packages

Package Name	DaY Begin		Day End		Work Allocation
	USER=SPM	USER=PA	USER=SPM	USER=PA
EMO	YES	NO	YES	YES	WORK allocation BY SPM
SPEED NET	YES	NO	YES	YES	WORK allocation BY SPM
POSTMAN	YES	NO	YES	NO	NO WORK allocation BY SPM
SUB ACCOUNT	YES	NO	YES	NO	NO WORK allocation BY SPM
TREAUSRER	YES	NO	YES	NO	NO WORK allocation BY SPM
POINT OF SALE	YES	NO	YES	YES	WORK ALLOCATION BY SPM
SB CASH	NO	NO	NO	NO	NO WORK Allocation BY SPM
DESPATCH	NO	YES	NO	YES	NO WORK Allocation BY SPM

Step 3: Log in as PA in Emo package and print Emos received and invoice Emos to Postman and Branch Office(if any attached) in Postman Package

Step 4: Enter Registered Letter and Parcel Bag details in the Postman Packageand Invoice Registered Letters and Parcels to Postman and Branch Office(if any attached)

Step 5: Scan the Bag particulars in SpeedNet Package and invoice Speed Articles to Postman and Branch Office(if any attached)

Step 6*: Enter the documents details that are sent along with the BO Slip inSub Accounts Package

Step 7*: If cash/ stamp/ both sent to BO enter the particulars of remittance inTreasury Package and note down the the weight of Cash Bag (if sent in cash bag) in the Sub Accounts Package

Step 8: Take reports of Registered Articles(both RLs and PLs) and Emo to Postman and BO(if any) from Postman Package.

Step 9: Take Speed post article Delivery slip and Speed Post articles to BO(if any) from SpeedNet Package

Step 10*: Print BO slip in Sub Accounts Package

Step 11: Give Emo payment cash to Postman

11(a) In Postman Package Login as SPM and Isuue Pay Order

11(b) In Treasury Package login as PA(TRR) and give Emo cash to Postman

Step 12#: when Cash/Cheque/Stamp received from HO Receive it asCash/Cheque/Stamp in Treasury Package.

Do this Step before Step 7/11 or after step 07/11 according to your cash needs

Morning Busy hours will come to an end when Step 12 Completes. There after Counter Busy Hours. After the Counter Transaction hour is over (mostly before the arrival BO if attached) transfer the Counter cash to Treasury Package from Point of sale and SB Cash Packages. In Treasury Package receive the transferred Cash from the POS and SB cash Packages.

Step 13: Check the Submit Account of Point Of sale Package and note down the Balance on Hand figure. This figure must tally with our Physical Cash in POS cash Box. If Tallies transfer the cash to Treasury Package using Cash entry menu of POS Package.

step14: Receive the Cash from POS package in Treasury Package.

[Note:- It will be a good practice to view TCB after the Receipt of cash ]

Step15: Enter the Sub Office(no BO transaction this time) SB receipts and Payments figure in SB Cash Package

Step16: Note balance on hand Figure of SB Cash package by viewing Submit account

(a) if it is a +ve figure then the balance on hand must be transferred to Treasury Package(this means Deposit is more than withdrawal)

(b) if it is a -ve figure, then the seen amount should be received from Treasury Package

Acknowledge the Cash sent by SB cash Package by Treasury Package if it is +ve

Acknowledge the Cash sent by Treasury Package by SB cash Package if it is -ve

Step17: View the Submit Account of both POS and SB Cash Packages and confirmBalance on Hand is Zero. If so view the Treasurer's cash Book(TCB)in Treasury Package and confirm the Cash Shown in the Page 2 of TCB tallies with the total Cash of Office.

If tallies get relaxed everything is fine for now and wait for the BO(if any)/ Postman/ Both return.

If no BO is attached continue with Step 18 or Postman arrived rearlier from Beat followStep26 after Step 17 and continue Step18

Step18*: Post the BO daily Account details in Sub Account Package

Step19*: Receive cash (if any) sent by BO in Treasury Package Under BO remittance Cash

Step20*: Go to Sub Account Package and Login as SPM and verify the Cash sent to and received (if any) by BO.

Step21*: Do Remittance Adjustment by Sub Account Package Spm. Do this whenever cash sent to BO/Received from BO/ Both happens after Step 20

Step22*: check Transit and Advance Table by Using Transit option Of Sub Account Package

Step23*: Give BO sb Transactions in SB Cash Package

Step24*: Do the BO remarks of Speed Post articles, EMO, Registered Letter, parcel and Money orders

(a) Reg Letter/parcel, MO, Emo- in Postman Package

(b) Speed Post & UID articles - in SpeedNet Package

Step25*: Re book the TRC, RPLI, VPMO(if VP delivered) and EMO in POS Package

Step26: Take the returns of Postman

(a) In Postman Package- Reg Letter/parcel, MO, Emo

(b) In SpeedNet Package- SpeedPost & UID articles

Step27: Return any cash to Treasury Package if any Unpaid Emo/MO or Vp deliverd by Postman

Step 28: Despatch the Counter booked, Postman returned and BO returned/ Booked registered Letter, Parcel,MO, Speed Post articles. Use Despatch Package for Reg Letter, Parcel and MO.

Use SpeedNet Package for Speed Post articles.

step29: Check The TCB and Confirm the Physical Cash Tallies with the TCB closing Cash and also note down the Total Closing balance of TCB in Treasury Package

Step30: Print the Submit Account Report of POS and SB Cash Package. (if nothing wrong with the BO entries both submit Account Balance on Hand Figure will be Zero).

Step31: Log in as SPM in POS and SB Cash Package and verify the acounts

Step32: Submit the accounts of Postman and window(if any) in Postman Package

step33: View Daily Account in Treasury Package by log in as PA/TRR of Treasury Package.

Check (a) All part I & II entries are correct

(b) Cash Noticed in TCB Tallies with Daily Account and Physical cash

(c) Stamp and Cheque Balance Noted in TCB Tallies with dail account

(d) total balance agree with TRR statement figure of Daily Account tallies with TCB closing balance.

Everything then go forward to take reports

Step34: Log in as PA in POS Package and do Shift End and take reports and Log in as SPM and do Shift End

Step35*: Take BO Summary Report by Log in as PA in Sub Account Package

Step35: Print Emo paid, Mo paid list, Reg/Parcel abstract from Postman Package. Speed abstract From Speednet Package and Despatch Abstract from Despatch Package

step36: Do Shift end in Speednet Package and Emo Package by PA and then by SPM in the Packages and exit packages

Step37: Do Day end in Sub Account Package and Postman Package by SPM and exit packages

Step38: Do shift end By PA in Despatch Package and exit the package

Step39: Log in Treasury Package as SPM and enter the document particulars sent along with Daily account and Do the Day End

Step40: Print Daily Account using Menu Reports in Treasury Package. also Print TCB, Satamp Balance register

Step41: Click the floppy Upload Option under Report menu of Treasurer Package and exit the Package

step42: Double Click on the Short Cut to Account MIS to send the DET

Do these steps and reach home early.

Happy Reading!!!!!!!

Sources:http://tiruvallapost.blogspot.in/