BNPL Configuration and Booking

 BNPL Configuration : -

Login as Supervisor in Speed net

Under BNPL menu select "Customer Details" option.

 

Now you will get the following Screen.                                                                                                   

Here fill up all details such as Name of the Company, Address, Account Number  and Article type  etc.

See the following screen for demo.

After completion of feeding Customer details, click on " Agreement "  button.

Then you get the following screen, in that enter details such as  Memo number , Bill raising office, Agreement date , Expected Business per month and Guarantee amount.

Note: Guarantee amount must be 4 times to Expected Business.

Now click on " Save" button.

Then you will get the following message box

Here click on "Yes" button.( If any corrections click on "NO")
Again you will get a Confirmation Message box. In that click on "Yes" button.

After this stage you should use "Flush data" option. if not  Customer (details) will not appear  while booking.

Flush Data  :-

Under " Master " menu click on " Flush data" option.

Now you will get flush data Screen.

In the screen select " Flush data now "   then click on "OK "

Wait few minutes to complete  the process.

After completion you will get Successful message.


Congrats...........!!!  you have successfully Added one BNPL customer.


BNPL cities Configuration :-


Move your mouse  over "BNPL Configuration"  under BNPL menu, now you will get a  right  sub menu. In that select " Cities" option.

Now you will get the following Cities configuration window.

 In the screen go to " Arial Distance Calculation" Group box.

Here Select Your City , where your office located.  Coming to me , My office is Yousufguda SO, which in Hyderabad City. So, I have selected my city as Hyderabad.
Next select the city , to calculate distance. Here I am going to calculate distance between Warangal and Hyderabad. So I have selected Warangal. Then click on " Calculate " button.

Now go to " Distance Slab  " combo box and select appropriate distance slab.

In this scenario, Warangal belongs to 1-200 slab ( i.e., 137.3 KMs), so I have selected 1-200 slab.

Now go to " Select Cities  " checked list box , in that select required city.

Here I have selected "Warangal". and clicked on "OK" button.

Congrats........!!! you have successfully added One city for BNPL booking.

Similarly add all cities, in appropriate distance slab.


Now Supervisor has completed his work. then it's the time of Operator.

Under BNPL menu click on "BNPL Customer - Advance Payment " option.

Now you will get Advance Payment window, which is as follows.

Here select Customer and click on " Fetch Customer  Status " button.

Observe the above screen, since it is first time   Total Balance in Credit  and Outstanding Balance are 0.00(zero rupees)
Now we have to  enter Advance payment details. Such as Collected Amount and Cheque particulars. and click on "OK" button.

 Then you will get the following Confirmation message.

Now click on "Yes" button. then you will get a message box indicating to make your printer ready to get receipt.

 Put your printer ready and click on  " OK" button. Now will get you receipt for  the transaction. that is as follows.

 

 Get the receipt in Duplicate.
1) Handover one receipt to Customer.
2) One receipt for office records.

Note down the Advance payment particulars in a Ledger. and hand over the following Receipt  format and barcode stickers  to Customer.

Note:-

*  Customer has to fill the receipt with article numbers (Barcodes numbers) , Address details (including pincode), vp amount and weight of the article.

*  Customer has to use separate form for distinct cities (Main cities )

* Customer has to bring receipt in triplicate. ( one for customer and two for office use.)

Now Supervisor has to authorize this transaction ; for that do as follows

 Under BNPL menu Click on " BNPL Bill Verification " option. then you will get the following screen.

In that select required tab . Here I am selecting "Amount in advance" tab.

 Now you will see all Advance payment details of Customer (s).

Select Customer name and click on "OK" button.

(Here supervisor has provision to cancel transaction (s), if there is any mistake.)

Then you will get a  verification message box. in that click on  " Yes " button.
(If you want to modify payment details click on "No" button.)


Now it is time to book BNPL articles.

BNPL articles booking :-

Login as operator .

Under BNPL menu click on " Collect BNPL Articles with Data Entry " option.

Now you will get the following screen

Here select required Customer and click on "OK" button. Now you will get the following screen.

In the above screen unless you enter (scan ) Article Number remaining options will not be enabled.

Now I have scanned my Article Number, it results all option are enabled and BNPL Customer name also displayed.

Now we have to select article type as follows.

In this scenario I am going to book Express Parcel-VP ( EP-VP), so I have selected that option.

Now we have to select Destination City ( Main city , to where article is sending)

 

Here I have selected  "Warangal", since Addressee belongs to  District (main city)

Now we have to select Linked Post office, it is determined by pin code.

 Here I have selected " MAHBAD HO ", because my addressee pincode is 506001.

Now we have to Enter  Weight  of the article and VP value then automatically "Net Pay amount " will be displayed . See the following screen.

Now it is time to enter Addressee particulars.

 Now note down the Net pay amount  in BNPL receipt( brought by customer) in respect of  postage ( of booked Article Number) . then Click on "OK" button.

Congrats.............!!! you have successfully Booked on EP-VP.

Similarly book all article( noted in same list ) and note down Net Pay in Postage column.
Then calculate total Postage

For example Total Postage of all Articles (noted in same list) is 450

Now Service tax is 450*12/100 =54

Now Educationsess is 54*3/100 =1.62( rounded to 2)

There fore Grand total = 450+54+2
                                      = 506
Now deduct 506 /- from their ledger and note down outstanding balance on list

Similarly calculate Grand total  and note down outstanding balance for all lists

then hand one copy of list (s) to customer.

***Every month end we have to give a statement report to Customer (which shows their outstanding balance. Available in BNPL reports option, before generating Customer report we must do Flush data.)

It is time to dispatch all Booked Articles (EPP'S/ EP-VP'S)

Dispatching EPP'S


 First arrange all  article destination wise. and click on " Closing of EPP Bags" under Issues menu.

In the next window select office name ( SPC Hub), based on destination  and click on Fetch button.

In this scenario my article belongs to Warangal Hub , so I have selected Office name as "Warangal (Hub) (SPC)" and clicked on "Fetch" button.

Now I have  clicked on "OK" button. and in the next screen I have scanned my EPP barcode

 After completion of  article (s) scanning,  I have clicked on "Finish" button , which results the following message.

 Now I have clicked on "Yes " button to Close bag.  Then I have scanned bag barcode ( Yellow color)

 and have taken the Main fest  report of Bag.

Similarly close All article destination wise and take printout of Main fest of each bag.

Finally take  printout of Mail list.


Thus ......you have completed your's Booking and dispatching of EPP's Successfully.........!!!