PRESERVATION OF POSTAL RECORDS
Visit : http://sapost.blogspot.in/ for latest News
4) Registration and Parcel Department
| |||
DESCRIPTION OF FORM
|
FORM NO
|
PERIOD OF
PRESERVATION
|
SL
NO
|
Register and Parcel Lists Received and Dispatched
|
2 Years
|
1
| |
All other record Except above of Registration and
Parcel Department And Mail Department
|
1 Years
|
2
| |
Speed Post Department
|
6 Months
|
3
| |
5)SORTING,DELIVERY,DEPOSIT AND MISC DEPT.
| |||
Correspondence Register
|
3 Years
|
1
| |
Deposit Account
|
ACG 45
|
18 Months
|
2
|
Letter Postage Account
|
ACG 44
|
18 Months
|
3
|
Register of Post Box Holders
|
M 23
|
3 Years
|
4
|
Book of Postmarks
|
MS 19
|
18 months
|
5
|
Postmaster’s Order Book
|
Ms 1
|
3 Years
|
6
|
Monthly Statistical Register
|
3 Years
|
7
| |
Monthly Statistical Abstract
|
MS 14
|
3 Years
|
8
|
Record Relating to Identity cards
|
18 months (after
validity of cards)
|
9
| |
Nominal Roll
|
MS 12
|
10 Years
|
10
|
Attendance Register
|
MS 37
|
5 Years
|
11
|
Enumeration Returns
|
MS 6
|
2 Years
|
12
|
Post Office Order Book
|
Permanent
|
13
| |
Telegram “A” Message
|
2 months
|
14
| |
Traffic Book of Telegrams
|
3 Years
|
15
|
Visit : http://sapost.blogspot.in/ for latest News
6) Savings Bank Department
| |||
S.B. Ledger in H.O
|
Permanent
|
1
| |
Closed, used up and transferred Ledger cards
(If ledger agreement o.k.)
|
6 Years
|
2
| |
S.O. S.B. Journals
|
Permanent
|
3
| |
S. O. S. B. Ledgers(after last account closed)
|
6 Years
|
4
| |
S.O. RD Journals
|
6 Years (after Last
entry)
|
5
| |
Guard File containing letters of Pledging deposits in security account
|
Permanent
|
6
| |
Register of undeliverable passbooks
|
Permanent
|
7
| |
Special Error Book maintained is S.B. branch
|
Permanent
|
8
| |
S.B. P.R.
|
SB 26
|
3 YEARS
|
9
|
Monthly Statistical Register
|
3 Years
|
10
| |
List of Silent accounts
|
Permanent
|
11
| |
Application for Duplicate Passbooks
|
10 Years
|
12
| |
List of withdrawals above Rs 2500/- by Single
Handed S.O.
|
1 Year
|
13
| |
Stock Register of Passbooks
|
18 Months
|
14
| |
Index of Ledger Cards
(after closed of all accounts)
|
6 Years
|
15
| |
Ledger Cards of Silent Accounts
|
Permanent
|
16
| |
Application for Local Transfer of Accounts
|
2Years
|
17
| |
Index of P.R.
|
2 Years
|
18
| |
S.B. Slips
|
18 Months
|
19
| |
Duplicate of A.T.
|
2 Years
|
20
| |
Register of A.T.
(after obtaining certificate of no pending)
|
2 Years
|
21
| |
Register of Rectification of Interest
|
3 Years
|
22
| |
S.B. Voucher List
|
SB 22
|
2 Years
|
23
|
Objection Register (after rectification of objection)
|
SB 61
|
2 Years
|
24
|
Register of No of passbooks received for interest
|
2 Years
|
25
| |
Duplicate copies of S.B.P.R received from B.O.
|
18 Months
|
26
| |
Record Relating to D. D. Cases
(Except indemnity Bond)
|
3 Years
(after closer of all cases )
|
27
| |
Record Relating to D. D. Cases
(Where indemnity Bond Received)
|
6 Years
(after closer of all cases )
|
28
| |
Duplicate copies of credit/debit transfer journals
|
2 Years
|
29
| |
Register of Collection of Cheques
|
2 Years
|
30
| |
Stock Register of S.B. Cheques
|
2 Years
|
31
| |
Register of returned Cheques
|
2 Years
|
32
| |
Register of sanction of B.O. withdrawals
|
SB 45
|
2 Years
|
33
|
Register containing Photographs and other
particulars of depositor
|
3 Years
(After all
accounts closed)
|
34
| |
Applications for issue of new passbooks in lieu of spoilt ones
|
3 Years
|
35
| |
Court attached orders of SB Deposits
|
2 Years
(After close ofa/c)
|
37
| |
Applications for issuing of SB Cheque Books
|
2 Years
(After close of a/c)
|
38
| |
Copies of Lists of Collection of Outstation
Cheques
|
2 years (
Following
financial year)
|
39
| |
Record relating to collection of Local Cheques
|
2 Years
|
40
| |
SB 28 Receipt Books
|
2 Years
|
41
| |
Document Lists
|
2 Years
|
42
| |
Long Books
|
2 Years
|
43
| |
Application for Revival of Silent accounts
|
2 Years
|
44
| |
Error Book maintained in connection with the
deposit by auto transfer from S.B. Account to RD Account
|
5 years
|
45
| |
Nominal roll of SB Branch
|
10 years
|
46
| |
LOT Lists
|
5 Years after last entry
|
47
|
Visit : http://sapost.blogspot.in/ for latest News
7)SAVINGS CERTIFICATES
| |||
Application for cancellation or variation of
Nomination
|
NC 53
|
5 Years (after
discharger of
certificate)
|
1
|
Register of Nomination
|
NC 52
|
5 Years (after
discharger of
certificate)
|
2
|
Preliminary Receipt Book
|
NC 4
|
3 Years
|
3
|
List of Yearly Unsold Certificates
|
2 Years
|
4
| |
Provisional Receipts for Savings
Certificates
|
NC 11
|
3 Years
|
5
|
Counter Foils of Identity slips of
Certificates
|
18 Months (after
discharge of Certificate)
|
6
| |
Special error book for Certificates
|
3 years
|
7
| |
Monthly Statistical Register
|
3 Years
|
8
| |
Journals of Certificates Issued and
Discharged
|
18 Months
|
10
| |
Monthly Summaries of Certificates Issued
& Discharged
|
18 Months
|
11
| |
Stock Register of Certificates
|
Permanent
|
12
| |
Application for Purchase or transfer in lieu
of Duplicate have been issued
|
6 Years (after
discharge of
Certificate)
|
13
| |
Journals of Certificates issued
through Authorized Agents
|
18 Months
|
14
| |
Ledger for Payment of Authorized Agent’s
commission
|
3 Years
|
15
| |
Partly used up AGENT’S RECEIPT BOOK
|
5 Years
|
16
| |
8)ADMINISTRATIVE BRANCH
| |||
Correspondence Register
|
3 Years
|
1
| |
Personal Files
|
3 Years after
retirement or death
|
2
| |
9)OTHER RECORDS
| |||
Counter foils of Receipts and Daily lists of
Telephone Revenue Collection
|
Eng 9
|
2 Years
|
1
|
Pension Schedule
|
3 Years
|
2
|
Download attached document for Refer the Preservation period of postal records.
Word Document
Download reference from Postal Volume
Note:
0 comments:
Post a Comment