No. GS/AIAIASP/PS Gr. B/2012 dated 4th June, 2012
To,
Ms.Kalpana Rajsinghot,
Director (Estt. & DE) &
Member Secretary of the Committee.
Department of Posts,
Dak Bhavan, Sansad Marg,
New Delhi 110 001.
Subject: Regarding organizational Restructuring in Department of Posts.
Ref. : Dte letter No. 23-1/2012-PE-II dated 10-5-2012.
1. The
department has issued the above letter calling view of the Association
regarding organizational restructuring in DOP. It is seen that main
stress of the department is to help executives structure their enterprise to create accountability for results. This move of the department is
appreciable and will definitely go a long way, if done, keeping in view
the interest of organization as a whole and administrative side
particularly.
2. With
the invent of technology on DOP and Consequent upon introduction of new
business branches, the Department of Posts is on the verge of
conversion into a dynamic organization with projects like changing
ambience of the offices, providing good working environment to the
staff, providing comfort to potential customers or visitors and various
long lasting projects like Digitization of Records, Core Banking, Mail
Optimization, Consumer Price Index, Aadhaar Technology, Biometric
Systems etc and to the most adhering to the norms fixed on Citizen
Charter. All these projects are being implemented with the support and
incessant hard work of IP cadre, PS Group “B” officers who are proposed
to be elevated to Class-I with the proposal to upgrade Class-II
Divisions to Class-I. It will not be wrong to say that the total
responsibility for successful implementing the various innovative
schemes has virtually devolved who are propose to be elevated to Class –
I with the proposal to upgrade Class-II divisions to Class-I. It will
not be wrong to say that the total responsibility for successful
implementing the various innovative schemes has virtually devolved on
the IP and ASP/Group “B”. Thus without taking into consideration career
prospective of IP/ASP/Group “B” officer no Organizational Restructuring
will work.
3. There
has been no upgrading or cadre restructuring of the apex Grade of these
cadres. Owing to extreme stagnancy there is resultant frustration
amongst the incumbents of this cadre. Even after acquiring long years of
experience and expertise they are not elevated to Group “B” what to say
of Class-I. All these are not only the root cause of frustration
amongst the IP cadre but these are also an impediment in effective
execution of administrative policies and plan. This is bound to have an
adverse impact on the efficiency of the department. Thus, cadre review
along with proposed organizational Restructuring is the solution.
4. An
Inspector of Post Offices feels over burdened at the beginning of his
career as he has to do every type of work in his office may be of a
peon in his own office, clerk & typist as it is a single man office
who bears the brunt of all failings in the department as he is at the
lowest rung in the administrative hierarchy. “The results – he thinks of
leaving the department to join other establishment thereby brain drain.
No organization can last long with the service of its frustrated
employees. It is therefore necessary to strengthen the backbone of the
department with a fair deal. All
existing Sub Divisions should be provided office staff and post of Mail
Overseer can be converted to Asstt. Inspector (PA cadre/System
Manager).
5. At present 141 HSG-I postmaster posts are filled from ASPs, now in view of Postal
Directorate letter no 4-19/2012 – SPB – II dated 02.05.2012, the
provision of filling up of HSG I posts by ASPOs will not be possibly
operated thereby diminishing our promotional prospects. In order to
compensate IPs/ASPs and to keep us in administration hierarchy separate
posts of SP (Technology & BD) may be created in each proposed
Class-I Division.
6. It
is one of the best ideas and will be in the betterment of things if
organisational restructuring is done along with cadre review in the
revised format in view of changed scenario.
7. However, in view of the terms of reference of Committee the views of IP/ASP Association are as under:
a) Creation of new Postal Divisions and Regions as well as upgradation of Class II Divisions into Class I Divisions: In
our beloved country there are 28 States and 7 UTs so all the states and
if justified UTs should have independent Circle HQ, the concept of
Region should be dole out. To avoid
duplicacy of work RO may be merged with Circle by creating the post of
PMG (BD & Technology). However bigger States can have more than one
independent Circle(s) on the Telecom Circles analogy. The Class-II
postal Division should be upgraded to Class-I in the following format:
i) General administration:
The posts of ASP (HQ) and that of sub divisional heads can be included
in this category under the control of Class-I Divisions. All the posts
of ASP (HQ) and IP/ASP (Sub Divisions) should be elevated to PS Group
“B”. Examination system as in vogue presently should be dispensed with
immediately as it is creating junior/senior impediment. Only experienced
Inspector line officials should be promoted to PS Group “B” those
should be further elevated to Class-I. There should be no entry of
General line official in the General Administration. Their entry should
only be restricted to Sr. Postmaster Cadre only.
ii) Inspection & investigation: A
separate Inspection and investigation units should be created at Circle
level. This can be compositions of Inspectors headed by PS Group ’B’
officers under the control of DPS (IR/INV) by creating new posts of JAG.
Beside investigation/vigilance visits, the inspection work of all the
HOs /divisional offices and bad offices should be entrusted to this
unit. The other inspection work can be done by Sub Divisional Officers
along with his set team. Consequently upon introduction of Core Banking
Solution (CBS) on DOP and decentralization of PLI, there is need to have separate inspection team to inspect and monitor the work of CBS & PLI at
Circle level. So it is suggested that two units one for CBS on the
pattern of Banks and PLI should also be established under the control of
Class-I officer.
iii) Business, technological & allied works:
The present incumbent working as System Manager & MEs can be
posted on the basis of some benchmark to be fixed by department on
justified posts immediately by creating equal number of Post. They can
put under the supervision of PS Group “B” officer by creating the post
of SP (Technology) in each Class-I division.
iv) Sr. Postmaster Cadre:
As per Postmaster Recruitment Rules 2010, 25% of posts in the grade of
Sr. Postmaster are to be filled up by promotion of Postmaster Gr. III
with 2 years of regular service in the grade including regular service
in HSG- I and 75% through IPs only through LDCE. Further the Sr.
Postmaster will form part in combined Group “B” officer list after
availing one opportunity of elevation through examination so department
should do away with PS Group “B” examination system which is otherwise
also giving rise to litigations. The presently working general line PS
Group “B” officer may be posted as Sr. Postmaster en-block particularly
in view of DOPT instructions to keep IP line separate from general line.
There should be no entry of General line officials to administration
& vice versa. Even the Inspector Post appeared in Sr. Postmaster
exam after rendering 6 year service as IP should have no right to come
back to the administration in PS Group “B”. In Class-I such promote
should only be posted as Chief Postmaster on Class-I posts.
b) Organizational restructuring of field formations: At
present, duplicacy of work is being done in Regional Offices. Hence,
there is no need of RO. There should be only Circles. All establishments
working in ROs be shifted to Circles and utilized for
implementation/monitoring of decisions of the Department. Each revenue
District should have atleast Class-I division(s) and Tehsil/Taluka
should have Class-II Sub Division. In case any extra division i.e more
than one division is justified in any particular District as per
existing norms or being framed by the committee then the district can
have two or more divisions.
c) Upgradation of Post Offices: There should not be any single handed SO in the DOP and as such all
single handed SOs may be considered for closure and existing manpower
be utilized in other needy post offices. Status of all triple handed SOs
be upgraded as LSG/PM Grade-I converting them into a delivery Post
Offices. Simultaneously the Status
of all LSG/PM Grade-I SOs be upgraded as HSG-II/PM Grade-II and that of
HSG-II/PM Grade-II HOs/SOs be upgraded as HSG-I/PM Grade-III.
d) Creation of Posts of Assistants / Sorting Assistants in view of the increased need of System Administrators. With
the enormous increase of work pressure on the Postal Sub-Divisional
Heads, one post each of PA and System Manager should be attached with
the Sub-Division to look after computer related work of the post offices
under the control of respective sub division and other clerical work.
In our views, there is no harm to upgrade Class-II divisions to
Class-I but simultaneously the posts of ASP (HQ), IP/ASP (Sub
Divisions) must be upto PS Group “B”. This will definitely prove result
oriented and every cadre will provide their true commitment to various
policies and programmes of the department by ensuring its successful
implementation. All the Sub Divisions may be upgraded to Class-II level
and should be provided with adequate infrastructure and manpower as the
work in the sub Divisions has been increased manifold and without the
assistance it is difficult to run the Sub Division efficiently.
With regards,
Yours sincerely,
Sd/-
(Vilas Ingale)
General Secretary
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